Secretary Job Description and Its Responsibilities


A secretary is usually tasked to answer phone calls & redirect them when needed; manage agenda & arrange new appointments; and prepare & disseminating forms, memos, & correspondence. Every company always needs a secretary because this is a very important position. In this article, we will share the secretary job description in detailed.

Secretary Job Description Template

We are hiring a new secretary for our company. A secretary supports clerical & administrative duties to optimize the office workflow procedures. As a secretary, you are tasked to help executives & colleagues. What you need to do is to support them with planning & distributing information.

A secretary is the point of reference for issues, requests & queries. Besides that, a secretary also becomes a key part of a company workforce. In advertising a secretary job career, we provide you a secretary job description. You can use it free if you want.

Secretary Job Responsibly

A secretary has many tasks and duties to do. Different companies may give different duties. If you are accepted as a secretary in our company, you will have to be able to do the following secretary job responsibilities:

  • Answers phone calls & redirects them when needed
  • Manages agenda including monthly, weekly, & daily and manages new appointments & meetings
  • Prepares and disseminates memos, correspondence & forms
  • Files and updates contact info of suppliers, customers, employees, & external partners
  • Supports and facilitates regular report completion
  • Develops and maintains a filing system
  • Checks the levels of office supplies frequently and places appropriate orders
  • Makes travel arrangements
  • Documents expenses and hands in reports
  • Undertakes occasional duties of receptionist

Secretary Required Qualifications

Everyone is allowed to apply for this job position. However, there are many secretary required qualifications to meet. So, if you want to apply for this position, make sure that you meet the following requirements:

  • Work experience as an administrative assistant or secretary
  • Familiarity with techniques of organization & optimization
  • High degree of time management & multi-tasking ability
  • Excellent skills of verbal & written communication
  • Integrity & professionalism
  • Proficiency in Ms. Office
  • High school diploma

Secretary Job Description FAQs

What does a secretary do in a company?

Secretary is has an important role in a company. He or she answers phone calls & redirects them when needed; manages agenda & arranges new appointments; and prepares & disseminates forms, memos, & correspondence. For the detailed tasks & duties, you can see the job description template above.

Can I edit the posted secretary job description template here?

Of course, you can. Everyone is allowed to download the editable secretary job description template posted here. Before you use it, you can edit it first to fit your needs. You can easily add or remove the details included in the job description.

Do you have interview questions for a secretary?

Besides the secretary job description, we also provide a list of interview questions. You can find it on another page on this web.


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