For the office, an office administrator runs an important role and it will influence the running of the office. From the office administrator job description, an individual in this position has a responsibility to manage the office environment. Then, they also need to coordinate with other staff, so the goals of the office could be reached as it is planned.
Office Administrator Job Description Template
Since an office administrator has an important role, for an office, recruiting a high-skilled office administrator is a must. The talented office administrator will make sure that all jobs and management needs could be handled well without any problem or something missing.
That is why knowing about the template of an office administrator job description is essential. A template will show you a default shape of the job description. You do not need to make the whole paper from a blank document.
On another hand, for the candidate, to be a successful office administrator, that needs to be professional. Then, a candidate also should be detail-oriented and have great communication skills. Since there will be some coordination to be run, communication skills will be very essential.
Office Administrator Responsibilities
Administrating and managing the needs of an office become the main job for an office administrator. However, substantively, a candidate of office administrator should be ready to run some other responsibilities, such as:
- Welcoming the visitors and then directing them to the relevant personnel or offices
- Carrying out kinds of clerical duties, such as answering phone calls from clients, responding to emails, preparing kinds of documents, and others
- Coordinating and managing kinds of appointment, meetings, and conference room schedules
- Performing the tasks of bookkeeping, such as monitoring the receivable accounts, budget tracking, and others
- Maintaining the general kinds of office files, such as vendor files, job files, and other files related to the operation of the company
- Purchasing the supplies for the company, including furniture and equipment
- Overseeing the maintenance of the equipment and office facilities
- Performing other duties when it is needed
Office Administrator Requirements
To handle kinds of mentioned responsibilities, these are some requirements that a candidate of office administrator should fulfill. The requirements for a candidate are:
- Bachelor’s degree in administration, business, or other relevant fields or high school diploma for last education
- Proven experiences in office administration
- Familiar with the software of a computer, especially Microsoft Office Suite
- Comfortable to handle kinds of information
- Good skills of time-management, multi-tasking, and ability to make priorities
Office Administrator FAQ
What does an office administrator do?
Managing the needs of the office becomes the main job of an office administrator. However, an individual in this position also should make good coordination with other staff to stabilize the running of an office and reach the planned targets.
Can I customize the uploaded office administratorjob description?
Of course, you can. You can change the information inside the sample based on the needs of your company. Download the sample and then edit it using Microsoft Word.
What should I include in the office administratorjob description?
Inside the office administrator job description, explain about the requirements and the jobs that an office administrator should do. Then, complete it with the facilities that they will get after qualification.
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