Inside a company, an administrative job assistant has an important role and it will influence the running of the company. Based on the administrative assistant job description, an individual in this position will support the managers and other employees by handling some different tasks. The main purpose of this matter is to ensure that the needs of the company run well and efficiently.
Administrative Job Assistant Job Description Template
A template of an administrative job assistant job description is an important document to be known, especially for the human resource that wants to hire new staff. This document shows the basic information that a candidate in this position should know.
On another hand, a template of an administrative job assistant also can be a reference to hiring high-quality staff with complete capability. That is reasonable since an individual in this position should be able to assist the management in finishing some different tasks.
Then, for a candidate for an administrative job assistant, they need to be professional. Always being prepared and responsive is a must. On another hand, they also should have good communication skills, so every information can be shared clearly.
Administrative Job Assistant Responsibilities
Assisting other staff becomes the main responsibility of an administrative job assistant. However, an individual in this position still has some other responsibilities to be handled. The detailed responsibilities of an administrative job assistant are:
- Anticipating the needs of others to make sure that everything can be running well
- Maintaining professional communication and polite interaction via phone or e-mail
- Greeting and assisting visitors
- Using the computers to generate some reports
- Transcribing minutes for meetings
- Creating the presentations and conducting research
- Screening the phone calls and routing the callers
- Making the arrangements for travel, such as booking the flight, car, or making a reservation for a hotel or restaurant
- Providing real-time scheduling support by preventing conflicts and booking apartments
- Handling the tasks of office, such as generating reports, presentations, filing, and others
Administrative Job Assistant Requirements
To handle the detailed responsibilities above, a candidate for an administrative job assistant should deal with some basic requirements. The detailed requirements that a candidate for an administrative job assistant should fulfill are:
- Associate degree in the related field
- Experiences in prior administrative
- Excellent computer skills, especially typing and operating Microsoft Office
- Attention to detail
- Multilingual will be preferred
- Desire to be proactive
- Ability to create a positive experience to others
- Excellent communication skill both written and verbal
- Great writing skills
- Ability to manage tasks efficiently
Administrative Job Assistant FAQ
What is an administrative job assistant?
An administrative job assistant is a staff sitting to assist in kinds of tasks inside a company. An individual in this position will face some administrative tasks, such as answering the telephone, arranging the meeting and travel, and others.
What are the main duties of an administrative job assistant?
Assisting the other staff becomes the main duty of an administrative job assistant. However, an individual in this position also should be active to check the condition of the company and make sure that all needs could be controlled.
Is the sample administrative job assistant description here customizable?
Yes, it is. The job description inside this page is editable. You just need to download the document and then edit it using Microsoft Word to renew the information of an administrative assistant job description.
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